The City of Ironton
Katrina Keith, Benefit Specialist
Ironton City Center, 301 south 3rd St., P.O. Box 704, Ironton, OH 45638
Phone: (740) 532-3833 - Fax: (740) 532-7556 - email:
Job Description - Class IV Wastewater Superintendent
DISTINGUISHING FEATURES OF THE CLASS (OVERVIEW)
Under the direction of the Mayor, incumbents are in responsible charge for organizing, assigning and reviewing work performed by assigned subordinate personnel engaged in the operation and maintenance of the wastewater treatment plant, the wastewater collection system, pump stations, lift stations, the storm water collection system and related infrastructure on a 24-hour, 7-day/week basis. The employee of this class must exercise considerable independent judgment in scheduling and directing activities within the Wastewater utility operation. Supervision is exercised through subordinate personnel. Work is performed under the general direction of the Mayor, who reviews work through regular conferences, the evaluation of operational reports and the results obtained. Additionally, the Wastewater Superintendent participates in the management and long-range planning of the wastewater utility through interaction with the Mayor, City staff and engineering consultants.
ESSENTIAL JOB FUNCTIONS AND DUTIES
• Assumes legal responsibility for and assures that all regulatory requirements for the wastewater utility operation are met or exceeded as required by Ohio and U.S. Environmental Protection Agency.
• Prepares and submits to the Mayor the annual operating and capital improvements budgets for the wastewater utilities treatment plant and collections system divisions; procures materials and maintains inventories; resolves vendor issues; oversees all record keeping and data collection processes, and generates all operational and regulatory reports.
• Formulates wastewater utility department policies and procedures and assures that they are followed by assigned personnel; directs the chemical and biological examinations of the wastewater treatment process and oversees the collection system operations, quality control, and regulatory compliances.
• Plans, schedules and directs the operation and maintenance of the treatment plant, collection system and all related infrastructure.
• Manages wastewater utility employee personnel issues (i.e. hiring, disciplinary, performance evaluation etc.).
• Investigates and takes appropriate action to resolve complaints; suggests and implements recommendations for plant operations and system improvements; evaluates the efficiency and economy of utility operations and maintenance.
• Supervises the requisitioning and purchasing of equipment and supplies to be used in the operation of the treatment plant and collection system divisions.
• Reviews a daily log of all plant shift operations and collection system daily operations to determine the occurrence of conditions requiring immediate and/or special attention.
• Responsible for necessary job skills and safety training of all wastewater utility personnel.
• As the individual in responsible charge, Mayor, and City staff on utility division and utility department major problems.
• Advises and assists in the design and installation of plant and collection system equipment.
• Performs other tasks as directed by the Mayor.
Skills, Knowledge and Abilities
Skills in…use of basic laboratory testing equipment for the use in the analysis of wastewater quality testing; ability to interpret the results of the analysis and determine what treatment changes are needed to maintain regulatory compliance and quality control parameters; effectively communicate in oral and written format, attend public meetings, and prepare and present presentations as required.
Knowledge of… supervisory methods; wastewater plant and wastewater collection system operations and the maintenance and repair of machinery, equipment, and materials used in wastewater collection and wastewater treatment facilities; physical, chemical and biological processes involved in wastewater treatment; Federal, State, and local EPA rules and regulations; operation and use of personal computers and the principles and practices of civil/environmental engineering as applied to wastewater plant and collection system construction, maintenance, and repair.
Ability to…perform a broad range of supervisory responsibilities over others; read and interpret regulations, computer software documentation, complex blue prints and electrical/schematics, Material Safety Data Sheets (MSDS sheets) and other safety related documents; complete and submit EPA reports; write descriptive text regarding the plant and systems operation; communicate and maintain a working relationship with employees and the public; and use a variety of job-related safety equipment.
EXPERIENCE, EDUCATIONAL, AND OTHER REQUIREMENTS
• Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above.
• Must possess valid Ohio EPA Class IV Wastewater Supply Operators Certificate.
• Prefer college degree in a related field of science or engineering.
• Minimum of two years supervisory experience.
• Must be honest and trustworthy.
• Must not be allergic to chemicals used in the treatment process.
• Must be able to lift 50 pounds, enter into treatment process tanks, manholes etc. to inspect these items when necessary.
• Must possess confined space entry training knowledge.
• Must possess a valid Ohio driver’s license, prefer Commercial Drivers License.
Outline for Class IV Wastewater Superintendent Responsibilities
A. Manage Plant & Collection System Operations
B. Manage Facility Employees
C. Manage Plant & Collection System Maintenance
D. Oversee Sludge Management Program
E. Perform Administrative Functions
F. Facilitate Self & Staff Professional Development
G. Engage in Public Relations Activities
H. Develop Facility Budget
I. Manage Facility Construction
Manage Plant & Collection System Operations
A-1 Conduct plant and collection system “overview” using detailed recordings and figures
A-2 Conduct physical inspection of plant & collection system
A-3 Oversee laboratory data collection
A-4 Review laboratory data
A-5 Oversee operational data collection
A-6 Review Operational data
A-7 Review plant & collection system status with O&M subordinates (e.g., operations, collection System)
A-8 Solicit feedback on plant & collection system status from O&M personnel
A-9 Prioritize workload (e.g., staff, self)
A-10 Develop schedules (e.g., staff, equipment, maintenance)
A-11 Manage workload (e.g., staff, self)
A-12 Manage preliminary treatment residuals (e.g., grit, grease, screenings)
A-13 Manage sludge treatment processes
A-14 Investigate odor complaints
A-15 Implement odor control corrective action plan
A-16 Exercise contingency plans
Manage Facility Employees
B-1 Develop employee training
B-2 Implement employee training
B-3 Assess employee training
B-4 Create employee accountability standards
B-5 Convey accountability standards to employees
B-6 Monitor employee accountability
B-7 Provide employees tools for success (e.g., time, money, resources)
B-8 Match employee skill set to tasks
B-9 Set employee goals & objectives
B-10 Manage work-related injuries & illnesses
B-11 Recognize employee behavior (e.g., positive & negative)
B-12 Acknowledge employee behavior (e.g., positive & negative)
Manage Plant & Collection System Maintenance
C-1 Develop written safe work practices
C-2 Prioritize maintenance activities
C-3 Implement (verify) safe work practices
C-4 Inventory equipment O&M manuals
C-5 Ensure O&M manuals are current
C-6 Schedule predictive maintenance (e.g., oil analyses, sewer cleaning)
C-7 Assign predictive maintenance activities (e.g., oil analyses, sewer cleaning)
C-8 Verify completion of predictive maintenance
C-9 Analyze results of predictive maintenance
C-10 Assess overall equipment & infrastructure efficiency
C-11 Schedule preventive maintenance
C-12 Assign preventive maintenance
C-13 Evaluate equipment & infrastructure status
C-14 Verify completion of preventive maintenance
C-15 Evaluate (aged, faulty, and/or inefficient) equipment & infrastructure for repair
C-16 Schedule corrective maintenance
C-17 Assign corrective maintenance activities
C-18 Verify completion of corrective maintenance
C-19 Schedule building & grounds maintenance (e.g., pump stations, retention)
C-20 Assign building & grounds maintenance activities
C-21 Verify completion of buildings & grounds maintenance
C-22 Maintain list of current vendors
C-23 Maintain list of critical equipment
C-24 Maintain parts/tools inventory
Oversee Sludge Management Program
D-1 Develop sludge management plan
D-2 Calculate solids mass-balance
D-3 Identify quantity of sludge for removal
D-4 Select sludge end use options
D-5 Select sludge treatment options
D-6 Manage sludge end use
Perform Administrative Functions
E-1 Complete regulatory reports
E-2 Verify compliance with regulatory requirements
E-3 Update superiors on plant status (e.g., verbal, written)
E-4 Set facility work rules (e.g., dress codes, leave time policy, conduct)
E-5 Develop job descriptions
E-6 Recruit candidates for open positions
E-7 Interview candidates
E-8 Select candidates for new hire
E-9 Develop employee schedule
E-10 Implement employee schedule
E-11 Assess employee schedule
E-12 Resolve employee grievances
E-13 Evaluate employee performance
E-14 Conduct progressive employee discipline (e.g., oral, written, suspension, termination)
E-15 Process employee time sheets
E-16 Process personnel requests (e.g., travel, sick time, vacation)
E-17 Process purchase orders
E-18 Respond to inquiries (e.g., email, phone calls, letters)
E-19 Manage documentation of work-related injuries & illness
E-20 Facilitate meetings (e.g., coordinate, schedule, attend)
E-21 Conduct presentations
E-22 Participate in inspections (e.g., safety, regulatory)
E-23 Respond to audit/inspection findings
E-24 Document safety training
E-25 Forecast short-term regulatory burden & facility
Facilitate Self & Staff Professional Development
F-1 Define professional development needs
F-2 Establish professional development plan consistent with employee goals & objectives
F-3 Provide employee professional development opportunities (e.g., certifications)
F-4 Support continuing education (e.g., flexibility of schedule release time)
F-5 Mentor employees
F-6 Cross-train employees
F-7 Maintain professional certifications (e.g., self, staff)
F-8 Monitor professional certifications (e.g., operator, CDL, HVAC, lab)
F-9 Participate in conferences & workshops (e.g., host, attend, teach)
F-10 Participate in professional organizations
F-11 Network with wastewater professionals (e.g., calls, tours, forums)
F-12 Review trade literature (e.g., journals, books, media)
Engage in Public Relations Activities
G-1 Disseminate reports & notifications (e.g., water discharge quality, sewer rates)
G-2 Respond to public inquiries & requests for information
G-3 Respond to media inquiries
G-4 Prepare presentations for water quality issues & information (e.g., city council, schools, special groups)
G-5 Disseminate potential risks to the community (e.g., environmental, health, safety)
G-6 Respond to complaints (e.g., odor, dust, noise, traffic)
G-7 Facilitate educational tours
G-8 Host professional & community groups
Develop Facility Budget
H-1 Review previous facility budgets
H-2 Solicit resource needs from employees & department heads
H-3 Identify equipment needs in accordance with maintenance plan
H-4 Forecast facility expenditures (e.g., consumables, labor, other goods & services)
H-5 Develop operations budget
H-6 Develop maintenance budget
H-7 Develop capital project budget for upcoming fiscal
H-8 Develop laboratory budget
H-9 Prepare justification of expenditures
H-10 Forecast facility funding (e.g., rates, loans, grants, bonds)
H-11 Review draft budgets with finance director
H-12 Calculate funding short-falls
H-13 Resolve budget short-falls (e.g., rate increases, reprioritize needs)
Manage Facility Construction
I-1 Prepare RFQ for design engineer
I-2 Process RFQ applications (e.g., review, short list, interview)
I-3 Prepare RFP
I-4 Process RFP
I-5 Conduct 30% engineering design review
I-6 Conduct 60% engineering design review
I-7 Conduct Value Engineering assessment
I-8 Conduct 90% engineering design review
I-9 Finalize engineering design
I-10 Secure permits (e.g., PTI, NPDES, electrical)
I-11 Evaluate construction bids
I-12 Award construction bids
I-13 Conduct pre-construction meeting
I-14 Establish construction ground rules (e.g., lay down areas, safety, traffic flow)
I-15 Coordinate plant operations with construction
I-16 Initiate plant construction activities
I-17 Conduct progress meetings
I-18 Resolve change orders/design deficiencies
I-19 Conduct performance testing of plant improvements
I-20 Train plant O&M staff on new processes
I-21 Initiate operations plant improvements
I-22 Resolve punch list items
I-23 Perform 1-year plant project performance certifications
The class specification which appears above is intended to be sufficient to merely identify the class and be illustrative to the kinds of duties that may be assigned to positions allocated to the class and should not be interpreted to describe all of the duties which may be required of employees holding a position assigned to this class.
CDL Commercial Driver’s License
CSO Combined Sewer Overflow
DMRQA Discharge Monitoring Report Quality Assurance
HVAC Heating, Ventilation, & Air Conditioning
MOR Monthly Operating Report
NPDES National Pollutant Discharge Elimination System
O&M Operation & Maintenance
OEPA Ohio Environmental Protection Agency
OSHA Occupational Health and Safety Administration
PTI Permit to Install
RFP Request for Proposals
RFQ Request for Qualifications
SSO Sanitary Sewer Overflow
USEPA United States Environmental Protection Agency